Party Hire


 Your Private Party

We cater for a wide range of private parties and are committed to hosting events which our customers love! From a first enquiry through to the event itself, we offer a personal party planner who will go through your requirements and work with you to create the perfect package. We have versatile spaces and a wealth of experience in how to adapt these to suit you. Your party planner can put you in touch with additional services such as catering, entertainment, and technical needs.

Private Party Prices: Monday – Thursday Evening – from £265 for 6 hour hire.  Friday to Sunday Evening – from £295 for 6 hour hire.

There are extra services available to create a more bespoke package, which you can arrange with your party planner who will give you a quote for the additional costs.

We do not offer Private Parties to 18th Birthday Parties, or Stag and Hen parties.

 

The Booking Process

To make an enquiry, please email party@oldcourt.org the following information:
– Your name
– Phone number
– Date (1st preference + any other dates you might consider)
– Start time
– Additional notes e.g. if you are planning a birthday, what age and for how many people

You will be contacted within 3 working days to arrange the booking date, at this point your party will be pencilled into our schedule and our party planner will confirm all the details. This may be by email, phone or meeting, depending on the amount to plan.
From this an invoice will be drawn up and sent to you. This will be payable within 7 days. Once it has been paid, the party is a secure booking and our schedule will be updated.
As our staff are often working on events and therefore in and out of the office, the quickest way to communicate is by email to party@oldcourt.org.

You can also contact us by phone on 01753 911333 to check dates and make an enquiry.

 

Children’s Parties

Children’s parties take place in the basement anytime from 2.00pm to 7.00pm on the weekend. Other times may be arranged if available.

The hire includes furniture, LED lighting and a bluetooth speaker. The usual furniture layout is a long table with chairs all around for the party food. Tables are provided for cake, presents and a general staging area for the party parents. There are some comfy chairs for older party guests. This leaves plenty of room for an entertainer or disco and also dancing and running about space for the party guests.

As well as booking for the times the party will run, you will need to book time for setting up and clearing up. At the end of the party all rubbish must be bagged and taken to our bins. Any decorations must be taken down and removed. The floor must be swept of crumbs and debris. We will provide brooms, dustpan and brush and if necessary a hoover. We do offer a party clear up service for an extra charge, let your party planner know in advance if you are interested.

Children’s Party Prices: Fixed price of £170.

 

Cinema  Parties

You can choose any film we have on sale around the time of your party, or you can play an older film, no longer screening in cinemas. Please note, we usually require two weeks to arrange a film once payment has been received. Once a film has been ordered by the venue it cannot be changed.
The full Auditorium seats up to 135 people. For a more intimate cinema we can open just the lower section and seat up to 60 people.
You’re welcome to take in popcorn and similar packaged food, but we ask that no crumb-making food which could be trodden into the carpet be taken in.
We kindly ask customers to take care not to spill drinks in the cinema and advise customers not to take champagne flutes into the Auditorium.
We may be able to reserve the tables outside the Auditorium entrance for your party before or after your film if this is requested with a member of our team.
We do not offer Cinema Parties to children under the age of 16.

Cinema Party Prices: Daytime – £265 per film.  Monday – Thursday Evening – £295 per film.  Friday to Sunday Evening – £345 per film.

 

 NOTES AND TERMS OF THE HIRE

EVENING PARTIES
Access to the space is not permitted before the agreed start time of the hire unless a drop off has been agreed with the venue prior to the event.
Last orders will be called at the Bar 30 minutes before the advertised end of the event.
Guests under the age of 18 must be accompanied by a parent or guardian, or specifically identified and chaperoned by the hirer at a ratio of one person under 18 to one adult over 30. We do not cater for Stag or Hen parties. The space must be vacated before the agreed end time. If you have equipment to pack down, we recommend factoring in 30 minutes between the time your guest leave and the time the hire ends.

TIMINGS
Please discuss your event timings with your party planner as you must factor in setting up and clearing away. Should a party over run its booked time we do operate an extra charge of £50 per 15 minutes.

CLEANING
At the end of your hire the space must be left in a reasonable condition. If not, an additional cleaning fee of £100 will be charged on top of the hire fee. This includes excess spillages; food or dirt trodden into carpets and soft furnishings; markings on walls, floors, furniture, and tablecloths.
As part of our efforts to reduce non-recyclable waste we kindly ask that you keep all general waste and single use plastics to a minimum.
Any leftover food brought onto the premises for consumption during your event must be taken away at the end of the hire or thrown away as agreed with the Duty Manager.
Glitter, confetti, and other products that require intensive cleaning are not permitted on the premises at any time.

DAMAGE, LOSS AND DECORATION
The hirer will be liable for any costs incurred through damage or loss made to the venue and/or its fixtures and fittings by anyone using the premises by reason of the hire.
Charges due from damages or loss will be made after the event and in addition to the hire fee. These will be according to the venue’s inventory prices.
The hirer will be liable for any damage or loss of property brought into or left in the premises by the hirer for their use or by any other person using the premises by reason of the hire.
Decorations are only permitted where agreed in advance with the venue and must be taken down before the end of the hire.

CONDUCT
The hirer is responsible for the conduct and behaviour of all people attending their event. Everyone is expected to behave in a reasonable and respectable manner, considerate of other activities and people using the venue at the same time.
The event will be overseen by a Duty Manager who reserves the right to refuse entry to any guest or to ask them to leave the premises at any point.

DRINKS AND FOOD
All beverages must be purchased on site at the venue’s Bar.
Bespoke event Bar menus can be arranged including one draft beer of your choice and a limited selection of spirits.
You can set up a tab or “free bar” for your guests. If required, this can be limited to a specified time or upper expense cap.
We  have catering facilities on site, please book a meeting to plan your needs. All party food must be purchased on site at the venue’s Bar kitchen.

CONFIRMATION AND CANCELLATION
Once a booking is provisionally confirmed, payment must be made within 7 days of receiving the invoice otherwise the booking may be cancelled.
By proceeding with payment of the invoice you indicate that you have read and accept these Terms and Conditions.
Cancellations made more than 30 days before the event date will be partially refunded by 50% of the hire fee.
Cancellations made less than 30 days before the event date are non-refundable.

 

 

ADDRESS

The Old Court  St Leonard's Road, Windsor  SL4 3BL

OPENING TIMES

Monday to Thursday: 17:00 - 22:00
Friday: 17:00 - 23:00
Saturday: 10:00 - 23:00
Sunday: 10:00 - 22:00

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